JEQ Author Instructions
Contributions to JEQ that report original research or reviews and analyses, as well as datasets, dealing with aspects of environmental quality in natural and agricultural ecosystems will be considered from all disciplines, and from both members and nonmembers, by the editorial board. To be acceptable, a manuscript must make a significant contribution to the advancement of knowledge or toward a better understanding of existing concepts. The study should define principles of broad applicability, be related to problems over a sizable geographic area, or be of potential interest to a representative number of scientists.
The five main sections in the journal are “Technical Reports,” containing original research contributions; “Reviews and Analyses,” containing appropriate papers; “Short Communications,” containing analytical techniques, laboratory and field equipment design, computer software, studies of limited scope, preliminary data, and unique observations; “Environmental Issues,” including discussion of contemporary environmental issues from a combination of scientific, political, legislative, and regulatory perspectives; and “Dataset Papers,” which present and describe large or expansive datasets that are accessible to other researchers for developing new studies. See "About Journal of Environmental Quality" for more information on paper types. “Letters to the Editor” may also be accepted. The Publications Handbook & Style Manual is the official guide for preparing and editing papers.
Creating the Manuscript File
Accepted manuscripts are prepared for typesetting using Microsoft Word. Therefore, authors are strongly encouraged to use this software during manuscript composition. Rich-format text and TeX files are not acceptable. The file must be double-spaced and line-numbered. The file should contain the following elements:
• Title page
• Core ideas
• References list
• Figure captions
• Figures (figures may be submitted separately as high-resolution image files in the following acceptable formats: EPS, TIF, PDF, or JPEG)
Notice for Word 2007 Users: If you have equations, they must be composed using the Microsoft Equation 3.0 editor found under INSERT OBJECT, or with another MathML format such as MathType. Do not use INSERT EQUATION, which creates images (when converted) that cannot be used for typesetting. Regrettably, we will need to return any files created with Word 2007 that contain equations created with INSERT EQUATION to the authors for resetting.
Word Limits. Papers should be <7000 words, including abstract, headings, tables, and figures, where each table or figure (including table titles and figure captions) is equivalent to 300 words (600 for large tables and figures that take up an entire page). References are excluded. The 7000 word limit does not apply to Reviews and Analyses, Environmental Issues papers, or introductory papers to special sections.
Title Page. The title page should include:
• A short (12 words or less, not counting conjunctions, preposition)s, or articles) title that accurately identifies and describes the manuscript content.
• An author affiliation list, with author name(s) and complete address(es).
• An abbreviations list, with key abbreviations that are used repeatedly throughout the manuscript. The list should not include SI units, chemical element symbols, variables, or abbreviations listed in the style manual as not needing a definition.
• The corresponding author’s email address.
Core Ideas. Include 3 to 5 summary statements that convey the core findings of the article. These statements should emphasize the novel aspects and impacts of the research on scientific progress and environmental problem solving. Each statement must be 85 characters or less (spaces included). If the article is accepted, the core ideas may also be used for promoting and publicizing the research.
Abstract. Include an informative, self-explanatory abstract. The abstract should be a single paragraph of 250 words or less. It should be specific, telling why and how the study was made, what the results were, and why they were important. The abstract should read like a “mini-manuscript” with 1 to 2 sentences each for a justification/rationale, objective(s), methods, results, and conclusion. Present the most significant results and use quantitative terms where possible. For specific details on how to develop your abstract, please refer to the Publications Handbook and Style Manual provided at https://www.agronomy.org/publications/style/.
Text. The main text of the manuscript typically includes an introduction, Materials and Methods, Results, Discussion, and a conclusion. The Results and Discussion sections may be combined into one section. The author(s) can either (i) include a separate Conclusion, which will appear as a subheading under the Discussion section, or (ii) provide the conclusion (with no heading) at the end of the Discussion section. In either case, the conclusions should be no longer than 200 words. Within the 200 words, the conclusions and implications of the work should be provided. In some instances, no conclusions may have been drawn from the study. In this case, the implications of the study should be provided. In other words, if the author(s) decides to forego the inclusion of a Conclusion subheading within the Discussion section, then the final paragraph of the Discussion section should provide the conclusions (if any) and the implications of the study.
References. When preparing the references list, refer to a recent issue of JEQ and/or chapter 1 of the Publications Handbook & Style Manual and note the general style for reference list entries, in addition to following these guidelines:
• Do not number the references list.
• Arrange the list alphabetically by the surnames of the first authors and then by the second and third authors.
• Single-authored articles should precede multiple-authored articles for which the individual is first author.
• Two or more articles by the same author(s) are listed chronologically; two or more in the same year are indicated by a, b, c, etc.
• Only literature that is available through libraries or other readily accessible public media can be cited. Material that does not meet this standard should be cited as personal communication or unpublished data.
Smith, D.T., D.L. Johnson, and J.K. Thomas. 2001. Phosphorus losses in irrigation runoff. J. Environ. Qual. 30:2569–2580.
Lindsay, W.L. 1979. Chemical equilibria in soils. John Wiley & Sons, New York.
Chapter in a book
Nelson, D.W., and L.E. Sommers. 1982. Total carbon, organic carbon, and organic matter. In: A.L. Page et al., editors, Methods of soil analysis. Part 2. 2nd ed. Agron. Monogr. 9. ASA and SSSA, Madison, WI. p. 539–579.
Figure Captions. If the manuscript has figures, insert the text for the captions in the file following the references list. Spell out abbreviations on first mention in figure captions, even if they have already been defined in the text. (The reader should be able to understand the figure content without referring back to the text).
Tables. Compose tables using the word processor’s table feature (i.e., the table should have defined cells—do not create tables by using the space bar and/or tab key). Tables should not duplicate matter that is presented in figures. Use the following symbols for footnotes in the order shown: †, ‡, §, ¶, #, ††, ‡‡, etc. The symbols *, **, and *** are always used to indicate statistical significance at the 0.05, 0.01, and 0.001 probability levels, respectively, and are not used for other footnotes. As with figure captions, spell out abbreviations on first mention.
Creating the Figures
Authors who are including figures in the manuscript may use any software to create figures, so long as they can provide high-resolution files. Label each figure with author name, article title, and figure number. Use a minimum line weight of 0.5 point (thinner lines will not reproduce well). Screening and/or shaded patterns often do not reproduce well; whenever possible, use black lines on a white background in place of shaded patterns. Authors can shorten manuscript length by supplying figures that can be reduced to fit in a single journal column. Letters and numbers in the final printed figure (i.e., after reduction) should range from 8- to 12-point type. As an example, a 16-cm-wide figure should have 16-point type, so that when the figure is reduced to fit in a single column (approximately 8 cm), the type is reduced to 8-point size. Color figures are acceptable and are the default of the online version.
See the Publications Handbook & Style Manual for information regarding specific style issues. The following address some common style questions:
• Use a serial comma before the final item in a list of three or more items; for example: “The use of fertilizers increased by 12, 14, 27%, respectively.”
• Both the common and chemical name of pesticides must be given when first mentioned. For example: “Atrazine (2-chloro-4-ethylamino-6-isopropylamino-1,3,5-trithemazine) was most persistent.”
• The Latin binomial or trinomial and authority must be shown for all plants, insects, and pathogens at first listing. For example: “In this experiment, 15.5-ha corn (Zea mays L.) fields were studied.”
• Manufacturer information must be included after first mention of a commercially available product. For example: “Samples were analyzed with a graphite furnace (HGA 600; PerkinElmer).”
• Software and software manuals must include a references list entry (e.g., “SAS Institute. 1990. SAS user’s guide: Statistics. SAS Inst., Cary, NC.”
• SI units must be used in all manuscripts. Non-SI units may be added in parentheses.
• Spelling: Merriam-Webster’s New Collegiate Dictionary
• Plant scientific names: USDA–ARS GRIN Taxonomy (http://www.ars-grin.gov/cgi-bin/npgs/html/index.pl)
• Chemical names: ChemBioFinder.com (http://chembiofinder.cambridgesoft.com/)
• Soil series descriptions: USDA–NRCS Official Soil Series Descriptions (https://soilseries.sc.egov.usda.gov/osdname.asp)
• Fungal nomenclature: Fungi on Plants and Plant Products in the United States (APS Press)
• Journal abbreviations: Chemical Abstracts Service Source Index (CASSI; American Chemical Society, http://cassi.cas.org/)
Authors will pay production charges of $0 per page for the first seven printed pages and $100 for each published page over seven for members ($200 for each published page over seven for nonmembers). The corresponding author must be a member in order to receive the member rate.
Authors must purchase any reprints they wish to order.
Open Access and Archive Deposit Policy
Authors may make their article open access for an additional fee of $800. All open access articles published by ASA, CSSA, and SSSA are distributed under the CC BY-NC-ND license (http://creativecommons.org/licenses/by-nc-nd/4.0/). This license permits noncommercial copying and redistribution of articles with proper attribution, and prohibits distribution of derivative content.
Authors may post a PDF version of their accepted papers after peer review on their own personal sites, and/or their employer’s sites. The doi link must appear on the PDF. Authors choosing the open-access option may post the final published version of their papers anywhere, with no restrictions.
Changes to Author Byline
From time to time, author names are added or removed from a manuscript between the time of submission and publication. The ethical and responsible manner of handling this type of change is for the lead author to advise the author being added or removed of the change and to notify in writing the Editor and Managing Editor.
Consent and Permissions
The submitting author should have sent each living coauthor a draft copy of the manuscript and have obtained the coauthors’ assent to coauthorship of it. Authors are responsible for obtaining all permissions for use of figures from other publishers and should supply these releases at the time the accepted manuscript is forwarded for production. Authors are also responsible for obtaining permission from individuals whose images are included in photographs. Please note that ASA, CSSA, and SSSA reserve the right to publish and republish any images you submit with a manuscript.
Supplemental material may be included in the online version of articles. The material must be submitted along with the original manuscript and will undergo peer review. Authors are encouraged to submit materials that contribute to the content and quality of the article or to use supplemental material as a means to shorten the text of manuscripts. Ancillary information such as some experimental data, including schematics of apparatus and maps of study sites, or material of interest mainly to specialists, are examples of potential supplemental material. When using supplemental material to shorten the text of a manuscript, keep in mind that the Materials and Methods section should provide enough detail to allow the reader to determine whether the interpretations are supported by the data.
Supplemental tables and figures should be cited in order in the main manuscript, as Supplemental Table S1, etc.
Material. Supplemental material should be formatted with a cover sheet listing authors and manuscript title, and the number of pages, figures, and tables. Pages must be numbered consecutively, starting with S1. Tables and figures should be numbered Supplemental Table or Supplemental Fig. S1, S2, etc. The managing editor may limit the quantity of supplemental material posted.
File Types. The supplement should consist of a single PDF or MS Word file (rather than a series of files with individual images or structures). Other file types, such as Quick Time or Excel, may be allowed. Contact the managing editor with questions about file types. The following are not allowed: executables (.exe) of any kind, java script, TeX, or PowerPoint.
Submit manuscripts at https://mc.manuscriptcentral.com/jeq. Because Microsoft Word files are required for editing of the text for typesetting, it is preferred that authors submit the manuscript as a Word file. The figures may be submitted as PDF, EPS, TIF, or JPEG files. See Chapter 5 of the Style Manual for further details.
Core Ideas: As part of the submission process, authors must prepare highlights of their article. See above, under "Creating the Manuscript File." The highlights will consist of 3 to 5 bullet points with each point having a maximum of 85 characters (spaces included). The bullet points should convey the core findings of the article and emphasize the novel aspects and impacts of the research on scientific progress and environmental problem solving. The purpose of these highlights is to give a concise summary that will be helpful in assessing the suitability of the manuscript for publication in JEQ and for selecting appropriate reviewers. If the article is accepted, the highlights may also be used for promoting and publicizing the research.
Revised Manuscripts: At submission of a revised manuscript, the author should submitt a marked version and a clean version of the manuscript. The marked version should clearly identify the differences between the original submission and the revised submission. The preferred method of indicating the changes is to use the Track Changes function in Word.
Policy for Environmental Modeling Papers
The editorial policy for the consideration of environmental modeling papers is very explicit. Modeling papers are only considered if they provide measured data to validate the model. However, there are exceptions to this rule. If obtaining measured validation data is an “undue burden” for the authors, then an uncertainty analysis using Monte Carlo simulations or first-order uncertainty analysis must be provided in place of the measured data. An “undue burden” is defined as an onerous financial or safety burden. For example, providing measured data to validate a regional-scale non-point source pollutant model would pose an onerous financial burden because of the tremendous number of samples required. Another example is obtaining measured data for a contaminant that poses an extreme danger, such as plutonium or dioxin. This is regarded as an onerous health and safety burden. Ideally, a modeling paper should provide measured data for validation and should also provide an uncertainty analysis to establish the reliability of the measurements, except in those cases where measured data poses an undue burden, in which case an uncertainty analysis is sufficient.
Policy for Monitoring/Observation Papers
Monitoring studies are only considered if they test a hypothesis that will advance our knowledge and understanding of environmental concepts. An environmental monitoring study is only acceptable for consideration if the monitoring procedures/techniques are put into context to allow a better understanding of concepts that provide a significant scientific impact in collecting data for broad application and interest.
Policy for Dataset Papers
Dataset papers present large or expansive dataset(s) and comprise two parts: a dataset or group of datasets and the metadata (manuscript), which describes the content, quality, structure, and potential uses of the dataset(s). Limited statistical analysis of the data may be included in the metadata, but more detailed analysis of datasets could form the core of a regular research paper to be published in JEQ or elsewhere. Dataset papers are subject to full peer-review; the review process will evaluate the scientific significance and overall quality of the dataset(s) first and further examine the manuscript to ensure a high standard of usability with regard to the dataset(s) that it documents. Please refer to “Dataset Paper Author and Reviewer Instructions” for detailed instructions.
Policy for Appeal of Manuscript Review
As a scientific publisher, ASA, CSSA, and SSSA must make judgments about the correctness and relevance of manuscripts under consideration for publication. The Societies rely on qualified volunteers to review manuscripts and to serve on editorial boards to make these editorial decisions and to provide feedback to authors. In the vast majority of cases, this process works smoothly.
Should an author feel that the process was implemented incorrectly or that a review was biased, or poorly done, the author should first
inform the Editor of that journal, and attempt to resolve the concern at that level. If the concern is not resolved, the author may appeal the decision to the Editors-in-Chief. Their decision will be final.
All volunteers involved in evaluating a manuscript will be assumed to have acted in an appropriate and professional manner unless and until it is demonstrated to be otherwise. The Societies’ volunteers will keep all those involved in an appeal informed of the process, and will always be cognizant that such investigations are difficult for all concerned, and will use their best judgment regarding tact and confidentiality.
Papers submitted to JEQ are screened for plagiarism prior to being sent for review. If there appears to be major repetition from other sources, the Editor will evaluate the duplication and take appropriate action as warranted.
Contact Ann Edahl, Managing Editor, JEQ.